The Questions You Really Should Be Asking Your Wedding Vendors
(And why knowing the right ones changes everything)
When you're planning a wedding, it's easy to feel like you should know all the right questions to ask — but unless you've done this before (and most haven’t!), it’s totally normal to feel a bit unsure.
Sure, you can ask about pricing and availability — but the real value comes from asking the questions that uncover how a vendor works, how they handle pressure, and how they’ll support you on the day. These are the questions that make you feel reassured, not overwhelmed.
Here’s why it matters — and the questions we always recommend you ask.
Why Asking the Right Questions Changes Everything
It’s not just about ticking boxes or comparing quotes.
It’s about finding people you trust — vendors who align with your style, understand your priorities, and will have your back on one of the most important days of your life.
When you ask thoughtful, intentional questions, you’re not just gathering info — you’re building relationships.
And the more aligned your vendors are with your vision, the smoother (and more fun!) your planning experience will be.
A Taste of What You Should Be Asking
Here are a few of our favourite less obvious questions that reveal so much more than the standard “how much do you charge?”:
For Your Photographer:
What’s your approach on the day — are you more hands-on or do you blend into the background?
How do you help couples feel comfortable in front of the camera?
For Your Florist:
How can we maximise our budget?
How do you handle seasonal changes or supply issues?
For Your Celebrant:
How do you personalise the ceremony so it reflects us?
What’s your backup plan if you get sick?
For Your Caterer:
What do you need from us and the venue to make your service seamless?
Can we do a tasting?
For All Vendors:
Do you have a contract?
How do you work with other vendors on the day to keep things flowing?
These questions go beyond the surface and help you understand how your vendors operate under pressure, communicate, and contribute to the overall experience of your day.
Want the Full List?
We’ve created a free resource packed with the must-ask questions for each major vendor — covering everything from your celebrant to your caterer. It’s designed to help you feel calm, prepared, and in control during the planning process.
Download our free guide: “The Questions You Really Should Be Asking Your Wedding Vendors” here.
(Perfect for taking to your next vendor meeting or keeping on hand as you plan.)
Need Help Pulling It All Together?
At The Wedding Scene, we’re not just here to coordinate your wedding day — we’re here to make the whole planning process feel easier. Whether you need someone to review your vendor list, help you build a timeline, or take the reins in the final weeks, we’re here to support you with clarity and care.
Book a free 30-minute discovery call and let’s chat about how we can make your wedding planning feel like a calm, confident experience — just the way it should feel!