Why You Need a Wedding Coordinator (Even if You’re a DIY Couple)
You’ve booked the venue. Chosen your vendors. Spent months planning every detail yourself — spreadsheets, vision boards, and all.
So… do you really need a wedding coordinator?
If you're a hands-on, spreadsheet-loving couple who’s managed most of the planning yourself, it might seem like you’ve got everything under control. And you probably do — right up until the moment the day actually begins.
Here’s the truth: being a DIY couple doesn’t mean you have to do everything yourself on the day. In fact, we’d gently suggest you don’t.
Let’s talk about why a coordinator is the final (and crucial) piece of your perfect day.
The Calm You Didn’t Know You Needed
A wedding coordinator’s role is to step in during the final weeks and on the day itself to make sure everything you’ve planned actually happens — smoothly, calmly, and without you needing to lift a finger (or check your phone).
It’s not about redoing your work or changing your vision. It’s about bringing it to life, handling the logistics, managing vendors, and solving any hiccups — quietly, professionally, and often without you ever knowing.
What Happens Without a Coordinator?
Without a coordinator, here’s who typically ends up doing the work:
Your bridal party, who should be sipping champagne with you
Your mum or a guest, who ends up stressed and missing moments
You, which means you’re mentally managing a schedule when you should be soaking it all in
The result? No one’s fully present — not even you.
What a Coordinator Actually Does
A great On the Day Coordinator will:
Create and manage a detailed timeline for the day
Confirm all logistics with vendors in the lead-up
Be the first to arrive and the last to leave
Troubleshoot anything that goes off-plan (and trust us, something always does)
Keep everything flowing so you don’t have to worry about a thing
Think of them as your calm, capable behind-the-scenes ninja — handling candles that won’t light, deliveries that arrive late, and that one guest who always goes wandering for group photos.
“But My Venue Has a Coordinator…”
Venue coordinators are wonderful — but their priority is the venue. And trust me when I say this (I’ve owned my own venue now for over 10 years! Venue Coordinators are incredible people.)
They’ll look after things like set-up times, parking, and in-house catering.
Your wedding coordinator looks after you. That is the key difference.
They’ll keep the whole day flowing across multiple vendors and locations — making sure speeches start on time, your grandma gets her seat near the front, and that you actually get a glass of champagne in your hand before photos.
It's About You Being Present — Not Under Pressure
This is your one wedding day. You’ve planned it so carefully — now you deserve to actually enjoy it.
To take a breath.
To be present.
To feel the magic — not the pressure.
Hiring a coordinator doesn’t make you less of a DIY couple. It makes you a couple who values presence, peace of mind, and a beautifully executed experience.
Let’s Talk About What This Could Look Like
At The Wedding Scene, our On the Day Coordination service is designed exactly for couples like you — the ones who’ve done the work and now want someone to carry it across the finish line.
We step in 4–6 weeks out, take the reins, and bring all your plans together. No stress. No surprises. Just calm, capable support behind the scenes while you soak in every single moment.
Book a free 30-minute discovery call and let’s chat about how we can make your wedding planning feel like a calm, confident experience — just the way it should feel!